
Administrative Assistant - Floater
Administrative Assistant/Floater
We are looking for an Administrative Assistant/Floater to join our administrative team.
As an Administrative Assistant/Floater, you will be providing support to a variety of senior members of the agency and doing a variety of tasks as needed. The person in this role will fill-in when our Administrative/Executive Assistants are out of the office. They will also provide extra support for different projects around the agency as needed.
Responsibilities include, but are not limited to, the following:
Schedule and manage demanding Outlook calendars for busy, senior members of our agency.
Making travel arrangements, domestic and international as needed.
Setting up client meetings and internal meetings.
Completing expense reports as needed.
Skills
Highly organized, strong attention to detail and time management.
Clear communication in person, over the phone, via email or text
Must be resourceful and have the desire and ability to solve problems of any size or magnitude.
Ability to properly manage time and priorities.
Eagerness to learn about the advertising world
Able to collaborate with other members of the admin team.
Excellent customer service
Approachable and empathetic
Responsible and trustworthy
Great sense of humor
Qualifications:
Proficiency in all basic office programs (we work on Macs)
Prior customer service experience
Great references from a prior employer
We are located in downtown San Francisco and are working in a hybrid manner. You must be able to come into the office on occasion.
If you possess the skills we are looking for and the desire to work in a fun, creative environment, we look forward to hearing from you.
Apply now